How to sync Gmail Calendar with Outlook Calendars?

Calendars play a vital role in schedule meetings, events, and tasks. Calendars are widely used on online email services as well as desktop based email client. ICS is a standard format used to store Calendars events. When a user switches online based application such as Gmail and move to MS Outlook which is a desk top email client, there is arises a need to move Gmail calendars to Outlook. Gmail which is a online email service can be accessed anywhere with a smooth internet connection. But when a user switches to MS Outlook, which is a desk-top email client. The users need to sync Google Calendar to Outlook so that Gmail calendars can be easily accessed on Outlook platform.

Steps to Synchronize Google Calendars with MS Outlook 2016

First you login to your "Gmail account" and visit "My calendars" option

Here choose calendars to export and go to the "Calendar settings"

Now a Private Address wizard will appear, choose ICAL in calendar address

After that right click the address, then go to "copy shortcut" option and click on it

Steps to synchronize with Outlook 2019, 2016, 2013, 2010, and 2003

Open MS Outlook application on your device

Click "File" menu → "Account Setting" → "Account Setting"

Under Account Setting window, visit "Internet Calendars" tab and click the "Next" button

Now a new window will open named as "A new Internet Calendar Subscription", here paste the address that you have copied and click "Add" button.

Here you will see a "folder name" option, just enter a name for it and then click on the "OK" button.

When you open Outlook, you will be able to view Google Calendars in MS Outlook

How to import a calendar from Google Calendar?

We have mentioned few steps that help you to import calendars from Google calendar, follow these steps one by one given below:-

Sign in to your "Google Calendar Account"

Visit "My Calendars" option; select the calendars that you need to import in Outlook. Click the option "Calendar Settings"

Go to the Private Address and click on "ICAL" option

Now a Calendar Address box will open, click on "web address" of the calendar. Hit the "OK" button.

Here in the prompt option, you need to click the "Open" tab to import calendar into Outlook

Wants to export Gmail emails in Outlook?

If you are looking for an easy way to get your Gmail email data in Outlook, then you can try a third-party tool named Softmagnat Gmail to PST Exporter. It is a well-known export tool that simplifies the export experience of Outlook users. The tool is one of the safest and fastest ways to transfer Gmail email to Outlook PST file without any problem. Gmail Backup Software is an evolving application that has top-notch features that include a premium interface to protect Gmail email, calendars, contacts, and Google Drive documents through the existing backup platform. It exports data from entire Gmail files in PST format that can be easily imported into any version of MS Outlook. Let's launch the tool and know how it works:

Download and install Softmagnat Gmail Backup Tool on your Windows system

→ Provide Gmail "user name & password" using Gmail Credentials

Choose the mailbox items that you want to export & choose "Outlook PST format"

→ After that, choose the destination location to export data & apply filters.

→ At last click "Export" button to start the process.

Once the process completes, you will get the complete backup of Gmail data in Outlook PST file format.

Steps to import PST in Outlook application

After converting your Gmail emails into Outlook PST file format, follows these steps to import this converted PST file in Outlook safely.

Open MS Outlook and go to "File" menu option.

Visit "Open and Export" option, click on it and choose "Import/Export" option

→ Now in Import and Export wizard, select "Import from another program or file" and the hit "Next"

→ Use the "browse" button and add "PST file" to import.

→ Also mark any other option to allow or remove duplicates and hit the "Next" button.

→ Now select a folder to import and after then hit the "Finish" button

Time to conclude

In this article, we have outlined a step-by-step procedure to move your Gmail Calendar to MS Outlook. You can choose any solution that suits your requirements. Both solutions simplify the steps for which only a little technical knowledge is sufficient.


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