Trick to Export Emails from Office 365 to Outlook 2019

Office 365 and MS Outlook is both well-known email client around the world. With the increasing popularity of the cloud, users are transferring their data to cloud-based Office 365. But, have you ever wondered what would happen if users needed to export their Office 365 email to MS Outlook 2019 and earlier due to insecurity or need to go with a desktop based email client? Therefore in this blog we are going to explain all the simple techniques that can be used to complete the conversion of emails from Office 365 to Microsoft Outlook in just few couple of minutes.


Prime Reasons to Export Emails from Office 365 to Microsoft Outlook


There could be a plenty of reasons to export Office 365 emails to MS Outlook but primary reasons are –

Backup – Cloud-based Office 365 e-mail client is convenient for storing e-mail and other data. However, it has demerits also like data loss possibly are always high in cloud platform due to hacking, viruses, etc . Thus, Office 365 e-mail backup is the best practice for keeping your data safe.

Archiving – The cloud-based app allows for less storage space as it contains subscription packages. If you have a storage problem, you will need to update your subscription or delete some more items to get more space at that particular time.


Manual Techniques to Export Office 365 Emails to MS Outlook

Before you move on, make sure your system meets certain requirements:


⇒ You must have 32/64-bit versions of windows

⇒ Microsoft net framework 4.5 should be installed

⇒ Internet explorer 8 and later version should be available on the system


Follow these following steps one by one:

⇒ Login to your "Office 365 account" first by entering login details

⇒ Now move to the "Admin Center" and then click on "Exchange".

⇒ Navigate to "Permissions" ⇒ "admin roles" and select "Discovery Management"

⇒ Now under Discovery Management, click "Add Mailbox Import Export" role

⇒ Go back to Admin Center, and click on "Compliance Management" and opt for in-place eDiscovery & hold

⇒ Here just click on '+' sign to create a new search query by providing name and description of the search query and click "Next" to proceed

⇒ Now under "Mailboxes" opt for the option as per your requirements, click "Next"

⇒ Under Search query, provide details of searching items and click "Next".

⇒ Now "In-place Hold" setting, you can perform in-place hold of search items.

⇒ Finally, click "Compliance management" and press the arrow button to export the Office 365 emails to Outlook PST. It will download a PST Export Tool to export the mailboxes.

⇒ To save the exported PST file, browse the location in eDiscovery PST Export Tool. And click start to run the process.

⇒ It will ask you to provide the Office 365 credential to complete the process. And click close once the process gets done.

⇒ Now finally access your PST file by adding it to an existing Outlook profile in MS Outlook.


Demerits of Manual Approach


⇒ The manual process is very complicated and time consuming as well

⇒ A non technical user feels tedious and confused while operating manual solution.

⇒ It requires proper knowledge for performing the migration task.


An Alternative Approach to export Office 365 emails to MS Outlook

A professional software name "Softmagnat Office 365 to Outlook exporter" software, which enable you to export Office 365 mailbox data to Outlook PST format, which you can easily import to Outlook email client. Perfect software for all types of user, no need of any technical skill.

Trick to Export Emails from Office 365 to Outlook 2019


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