How to Export Office 365 Mailboxes to PST – Full Solution

We all know that Microsoft Office 365 is the trademark used by Microsoft and comprises Microsoft Office and additional services like collaboration and email that are provided by Microsoft Cloud Server. Office 365 includes a variety of features to ensure that customers can log into their email accounts anytime. However, PST is a file format that is used by Outlook which is a desktop email client.

I've been looking for a long time in search of a reliable method that would allow many users who want to transfer to Office 365 mailboxes in PST format on the Internet. In order to keep in mind the requirements of our customers this post, we've discussed the various solutions, such as manuals and third-party applications that can assist users to transfer Office 365 mailboxes in Outlook PST format.

Why should we export Office 365 Mailbox items?

• An extremely critical scenario where you require data for audit or legal purposes
• A Office 365 admin account got compromised by an unknown individual or group.
• Don't rely solely on Microsoft to manage your data
• Do you want to save Mails & Documents for a longer period of time?
• Data Loss as a result of mistakenly deleting O365 account items
• Permanently remove any O365 user or ex-employee account.
• Cloud Ransom-ware attacks cause the encryption of data from business accounts

Instant solution Instant Solution to Access Office 365 Data into PST format

Users can choose between two ways to transfer the contents of their Office 365 mailboxes to PST files.

Method 1: Utilize eDiscovery's PST Export Tool

Method 2: Third Party Software

The Export feature converts Office 365 Mailbox to PST format using the eDiscovery Method.

eDiscovery Content Search & Export Utility is an option that is manual; however, should you decide to utilize it, you must meet the requirements of this tool prior to running it. Review the following requirements:

• It requires Windows 7 OS and later version to export search results to PST
• The most recent version of internet Explorer or other are required to be installed
• Permission must be given to Office 365 OWA
• It is required to install .NET Framework 4.5 or greater version installed
• Discovery Management Group

The steps to export Office 365 Mailboxes to PST –

1. Register into you "Office 365 account" and then start Microsoft "Admin center"

2. Then, click on the "Security and Compliance option" under the "Admin centers"

3. Then, select "Permissions option" and then drag into "eDiscovery Manager"

4. Then, click "Edit icon" to include the essential roles that are necessary to be filled by Discovery Management. Discovery Management group

5. In general the case of"role groups" are generally assigned to "role group" is assigned to the roles listed below i.e., Case Management, Compliance Search, Export Review, Hold, Preview and RMS Decrypt

6. If the Export role isn't there, click "Edit role group" and include the identical.

7. Then scroll the menu down until "Search and Investigation" and then choose the "Content search" option

8. Then a new window will open, click on the "New search" option which is in the latest version of eDiscovery Content Search.

9. Then, you can specify the data you wish to retrieve from the Office mailbox within the search window, in PST format. There is the option to "add conditions" to make the Office 365 search process more precise as required. As you can see, you will discover multiple items to filter your search for email as well as other things.

10. Now choose "Specific locations" and "Modify".

11. You must now "choose emails" or specify the mailboxes by using "Choose users", groups option

12. Also, it is possible to export mailboxes to SharePoint as well as Public folders. However, for this, you have to select this feature "Public folders".

13. The search feature offers many additional filtering options that can assist you in the conversion process.

14. To transfer in large quantities the entire Outlook 365 mailboxes, do not include any conditions or keywords. Just press on the "Save" and "Run" button. Enter"Search Name" in the tool's request.

15. If you click on the "Save" button, the tool will "start" the search in the background.

16. Then you can be able to see an preview of the entire results of your search that you wish to export.

17. After that, return to your saved searches and choose the Folder name you want for the option to convert Office 365 Online's Mailbox to PST. Since we've selected the PST export feature, once you have selected the PST folder, it is possible that you can view the status of your search for the information that are related to the result of the search. To do this you must click on the "More" option and select the the Export result option.

18. Choose "radio" button from the "Export results" wizard, in accordance with the requirements. Make sure you don't check the box to allow deduplication, in case you are searching for the search results you need for exporting to one PST file.

19. After the settings have been completed, click on the "Export" button at the end of the window. This will begin the the process of exporting. And following close this tab.

20. If you'd like to know the status of the export If you want to check the progress of export, return to the search results then go to the search results and click to open "Export" and then click on the "Export" tab.

21. Once the export process has completed, click the "Download results" button that will start downloading the results.

22. Copy your Export Key by click at "Copy to Clipboard" or the "Copy to Clipboard" option.

23. Then, paste the copied export key in the Paste field, and choose which folder you want in order to save the PST file.

24. After that, click on the "Start" button to begin the process of exporting which is going to transfer Office 365 Mailbox to PST file format.

Problems encountered while exporting O365 mailboxes into Outlook data files via. eDiscovery

If you are not configuring the eDiscovery tool properly, it might display the error that follows.

//(Cannot start the application at the final)*

The eDiscovery Tools for exporting your PST does not work to launch in the Admin Center in Office 365 Online.

Exporting via a third-party tool in just only a few clicks

To avoid the issues that may arise with the previously described manual procedure to avoid the problems that arise in manual methods, you can utilize an alternative tool from a third party - Sofmagnat Office 365 to PST Converter which is specifically designed to complete the export of Office 365 mailboxes data to Outlook PST file without any loss of data. It lets you export your data into different formats like PST, EML, EMLX, MBOX, MSG and vCard formats quickly, without having to deal with issues with technical, or other difficulties. The program does not affect the integrity of your data since it ensures that the integrity of data. Additionally, the user is able to use this application with every version available on the Windows operating system.

Falsehood The idea of exporting Office 365 mailboxes to PST through. Powershell

There's a lot of misinformation among users about exporting Office 365 mailboxes to PST files. We want to inform them that there isn't ways to export the Office 365 data to PST directly through. Powershell. There is no method available similar to the MailboxExportRequest command to accomplish this particular task. There is only a manual approach accessible, and we've already previously discussed in this blog, as well as its flaws. If you're looking for the most efficient and secure method opt for the third-party tool we've discussed in greater detail.