Office 365 email archiving is also known as In-place Archiving. Office 365 email archive gives users additional storage space for their mailbox data. Once archiving is turned on, users can access and save email messages from their archive mailbox via MS Outlook or Outlook web app. Users can also copy and move email messages easily between their primary mailbox and archive mailbox.
How do I enable Archive Mail Outlook 365
Here are all the steps that users need to follow in order to archive emails in Office 365
- Type https://protection.office.com/ in browser and login with your Office 365 credentials.
- Select Data Governance from the Security & Compliance Center. Then, click on the Archive.
- You will now see linked mailboxes in your O365 account. Also, this will let you know if the archive mailbox has been enabled.
- Select the mailbox you wish to activate the “Archive mailbox”.
- A warning popup will appear. Click on Yes to enable archive mailbox.
Wait for a few seconds until the Outlook 365 email archives process is complete. After the process is completed, users will be able to view the archive mailbox.
Related Blog: Complete Process to Export Lotus Notes Emails to Office 365
Manual process for Archiving Emails in Office 365
After the user has enabled the archive mailbox, the following steps will be followed to enable Outlook 365 to archive all email.
- Use the O365 account to log in to MS Outlook
- Open the folder in which you want to archive email messages.
Note: Users may also choose the emails to be archived and click the archive tab at the top of their O365 account.
- Right-click all of the emails that you wish to archive. To move selected emails to an archive mailbox, choose the archive option.
Outlook 2016 Archiving
Outlook can be used to archive old emails if your Office 365 account has been configured with Outlook. Keep in mind, however, that email messages are archived locally into the MS Outlook archive folder.
- Open Outlook on your system.
- Choose the email messages you want from inbox or another folder.
- Right-click on the emails you wish to archive and select Archive option.
How to archive Outlook Folder
You can also archive the entire folder by following these steps.
- Navigate to the File tab, and then select Tools.
- Click on Clean up Old Items in the drop down.
- Select the folder that you wish to archive. You can also input a reference number to help you archive emails in Office 365.
- Browse for the desired location and click OK button.
Outlook 2010 and Outlook 2013 Archiving
In MS Outlook 2010, and 2013, the process of archiving looks similar. Follow these steps:
- Open Outlook and click File tab.
- Go to cleaning tools, and select the archive option.
- Choose the folder that you wish to move to the archive mailbox.
- To archive emails, you can choose a reference date.
- Browse to determine the path to the archive file to be saved.
Professional Office 365 Backup Solution
This utility makes it easy to export Office 365 Mailbox to PST and other file formats and email clients. SoftMagnat Office 365 backup software is available that can create backups of O365 mailbox data in TXT, MSG and HTML. This utility works with all versions of Windows. It has many amazing and secure features that its users can enjoy.
Salient Features
- Backup Office 365 emails in Outlook PST, MBOX, MSG, TXT, HTML, Hotmail, Yahoo, Gmail.
- All attachments saved, including calendars and contacts. into a hard drive.
- It offers a user-friendly GUI.
- After the backup, maintains the data hierarchy.
- All versions of Windows OS supported
- You can also download the free version that lets you save 25 emails.
Last words
This blog explains how to archive emails in Office 365. This blog provides a step-by-step guide for Office 365 Outlook email archive emails. We also mentioned an automated professional solution that users can use to backup their O365 messages and attachments safely and without hassle.