Last updated on October 20th, 2022 at 06:21 am
In this blog, We explain how to save Outlook emails as PDF file. First, let’s examine the benefits of saving Outlook email in PDF.
Overview
MS Outlook is the email service provided by Microsoft. There are several versions of the service. You can choose to use an email client for desktops or webmail based on your preferences. Additionally, you can utilize Outlook 365 as a part of an Office 365 premium subscription.
With all its versions Outlook gives you outstanding capabilities, data security and ease of use. This makes it the best email client to every user. If you’d like to keep all your email messages, it’s advantageous to download the emails in a better file format.
Related Blog: How to Access Outlook Emails to Apple Mail
Benefits of Saving Outlook Emails as PDF file
It is possible to save all your Outlook email messages in PST format since it is the official file format that is used by MS Outlook. However, PDF has many benefits when compared to PST as well as any other format for files.
- Widely supported – One of the major advantages of PDF files is that it can be used by all gadgets and operating system. Therefore, it is possible to download and open your files whether you access it on a smartphone or a PC.
- Visual Integrity – Another notable feature of the PDF file format can be its visual consistency across various platforms. It is the reason that PDF files will display with the same layout across every device that supports it.
- Simple to share – In terms of sharing, it is easy to transfer a PDF document via any media. It is supported by most sharing platforms.
These are the advantages of saving your Outlook emails in PDF format rather than any other format. Now is the time to find out the process of converting Outlook emails to PDF format.
How to Save Outlook Emails as PDF file
Backup your Outlook email using various DIY manual methods. They are all easy and efficient for technical users. There is no need for additional software to download the emails. Let’s see how you can transform Outlook emails into PDF.
Related Blog: How to Open Outlook in Safe Mode
#1. Use the Print Option of MS Outlook
- Start MS Outlook in your computer.
- Choose on the tab View , and then select the Show as Conversations option.
- You can open the email you wish for saving as a PDF.
- Click on then the “File” button at the top of the bar.
- Once you have done that, choose the option to print on the bottom left-hand pane.
- Select the Microsoft Print to PDF option from the Printer Field.
- Select the Print button. Select a printing location and then press the Save button.
#2. Use MS Word to Save Emails as PDF
- Start your Microsoft Outlook application on your system.
- Open the emails you want to view and then click the File button.
- Once you have done that, click then the Next, select the Save as option.
- Select a location to save your mailbox items.
- Choose HTML as the Save as type and then click the Save button.
- Open the HTML file within MS Word.
- Select the File button, then select the Save as option.
- Finally, select to save the file in PDF format and then click the Save button.
If you follow the steps above and saving the Outlook document as PDF format. While they are effective, manual methods aren’t suitable for those who are new to the field due to the complicated steps. Additionally there are other negatives of choosing DIY methods to save Outlook emails in PDF.
Limitation of Manual Methods
- Manual methods are difficult for people who aren’t technical.
- They can be time-consuming and take many hours of work.
- It is impossible to save all of your Outlook email messages at once.
- Sometimes the body of the email is not saved when it is saving the Outlook email as a PDF using manual steps.
The most effective alternative is to save your Outlook emails to PST format, and then export your Outlook emails to PDF. So, which is the most efficient method of converting an Outlook email into PDF on the internet?
Best Solution to Download/ Save Outlook Emails as PDF file
SoftMagnat PST file converter is a quick and efficient solution for converting the Outlook PST files into PDF as well as other formats. In addition to the file formats, it is also possible to transfer Outlook information to several email addresses. It comes with all the advanced features , along with an interactive interface. This software is therefore the best way to convert your PST documents into PDF format.
Conclusion
After having read this article, you likely will learn the best way to store Outlook emails as PDF files. The Manual method is efficient, but it’s only works if you have several emails in your inbox. The most effective solution is to backup your Outlook data to PST file format and then convert it with PST Converter Tool.