The most frequently asked question on the internet is “How to save emails from Outlook to hard drive”. The following article we’ll go over different methods to address this issue. We offer a variety of options to backup your data, both manually and automatically backup of your data. Therefore, you should take your time reading the blog.
Introduction
For each Outlook user, losing data is a significant issue that can cause a number of issues for your business or your personal data. If you’re searching for a quick solution to this issue you can backup Outlook emails to a hard drives to safeguard your data from any unforeseen situation.
Outlook offers a variety of options to download your email messages in a short time. MS Outlook is a prominent email client that makes the possibility of managing many email accounts from one platform. Calendars, Contacts journals and notes are a few of its beneficial features.
Before we learn how to transfer email messages from Outlook to hard drives let’s first know what inspired us to make this decision.
Benefits of Backup Outlook Emails to Computer
The exporting of Outlook emails to your computer is the best way to safeguard your important data that will allow you to restore your data when required. If you save your data on an external drive it will be even more useful because it allows sharing across other operating systems. Before you start looking at the method of saving emails in Outlook on hard drives take a look at what the most popular reasons for transferring.
- As we have mentioned previously that you can recover your email messages from backups you make in the event an accidental loss of data. Thus, it eliminates the risk of data loss.
- Another benefit of saving your emails onto hard drives is the ability to use your Outlook mailbox without having an Internet connection.
- For privacy concerns both an external and local drive is comparatively safer than servers. Therefore, it is recommended to save Outlook emails to hard drives in order to avoid privacy concerns with your data.
The benefits of migration create the need for creating an archive to your drive. It is now time to figure out how to transfer Outlook folders onto hard drives by using easy DIY methods.
How can I Save Emails from Outlook to Hard Drive?
As we have explained earlier, Outlook has an option to backup your mailbox’s contents. There are additional ways to make backups easily and efficiently. The advantage of the DIY method is that it’s completely free of charge and you don’t need to invest money in any third-party software.
The most efficient mailbox backup strategies include:
#1. Import/Export Feature for Migration
- Start MS Outlook on your computer and then click to open File.
- Choose the Open and Export tab and then click the Import/Export button.
- Choose from the Export to an image choice from the menu and then click the Next button..
- Then, click on the Outlook Data File (.pst) option then click on the Next
- Select your desired mail folder you want to export, and then select next.
- Simply click Search and select the drive that is external as the destination address.
- Finally, click the Finish button to complete the process of migration.
#2. Download Outlook Emails to Hard Drive as HTML
- Start MS Outlook in your computer.
- Choose the mailbox item you wish to export.
- Then, select “File” option on the main menu.
- Select the Save As option. it opens a wizard that allows you to select the destination.
- Choose the name and save address for the email. Then select HTML to Save as type.
- After that, click “Save” button to save in order to download your email in it as HTML file.
Related Post: How to Fix Outlook Account Settings Out of Date Issue
#3. Drag and Drop Outlook Emails
MSG is the file format that Microsoft uses in Outlook for saving single emails. If you employ the drag-and-drop technique in order to save emails your messages will be saved in the MSG file. This is among the most straightforward ways to Save Outlook emails to your desktop and save them in an organized folder.
- Launch Outlook and then select the email you wish to export.
- Right-click the specific email and then hold it for a few seconds. Transfer this email into the location you want it to be.
- Then , release the hold. The email will be saved to MSG file.
- Repetition the same process with each emails you wish to export.
NOTE: The drag and drop method and saving emails to an HTML file will only allow you to download one email at one time.
The methods above are not expensive but they’re quite complex and time-consuming. It is not possible to save many email messages in Outlook on hard drives with these methods. They are therefore appropriate for you if are an experienced user. But what about beginner or users who are not technical? They can choose Professional tool to download Outlook emails onto drive drives on external or hard disks.
Professional Tool to Save Outlook Emails into Hard Drive
The best choice for a beginner or non-technical person is the third-party software because it’s superior to traditional manual methods. SoftMagnat PST Converter is a quick and efficient program that can create an Outlook backups in a matter of minutes. It is suitable for all users due to its ease of use.
Conclusion
I hope you’ve got the answer to your question, “How to archive emails from Outlook to hard drives. You can choose to use traditional manual methods that are easy and effective , however they can be quite difficult and time-consuming. Or, you could opt for an advanced, automated method that is not just efficient but also helps you to save time and effort.