Last updated on February 24th, 2023 at 01:12 pm
SMTP is utilized for sending outgoing emails , and on the other hand, POP3, IMAP protocols help in the reception of emails using the use of any mail client. If you’re worried about the IMAP migration into Office 365 then you have succeeded in knocking on the right place. In this article you will find all the details needed to migrate IMAP to Office 365.
When we mention IMAP, the first thing that comes to your mind is the word connecter. Since IMAP (Internet message access protocol) serves as a connector between various Email users (such as Office 365, Gmail, Outlook, Yahoo, etc.) along with the Server. The Gmail app is installed on Android device and are able to send and receive emails using the app. Have you ever wondered how this is happening? If not, then I will reveal the answer that here IMAP is the one that brings to life Gmail.com. Android Gmail Application is connected to Gmail.com via nothing else than IMAP. Once the connection has been successfully established through IMAP it is then that the IMAP transfer from Office 365, Gmail, Yahoo and others.
Related Blog: Manual Guide How Can I Import My Gmail To Office 365 Mailbox
Why do we need to backup IMAP messages?
- Users can receive a quick backup of all working emails.
- No Internet Connection? No worries. After backup, you will be have the ability to read all emails even without internet connection,
- God forbid that hackers. However, if hackers do strike, then you’re possessing all the data from your email on your laptop.
- Viruses, Malware, Worms, etc. can cause data loss to email. If the backup for IMAP emails exists, you don’t have to worry regarding the loss of email information.
How to Migrate IMAP to Office 365?
If we think of conducting an IMAP Migration in Office 365 then as a user, the first thought that pops into our heads is Google. I’m with your side. I’ve tested and tried different methods of migrating IMAP emails to a different host such as Office 365 and now I have a better understanding of ways to move IMAP messages to the brand new host. Let’s look at these options.
Manual Steps to Export IMAP emails to Office 365
In this section, you are the one in charge, and everything is done by you alone. A mailer has the option to do IMAP migration. IMAP transfer into Office 365 which I am going to explain six steps below.
Related Post: Steps to Save Office 365 Emails Locally
Recognize the domain name of the current Email server
- To complete this operation, follow the steps laid out below,
- On the Web Outlook opens your email account.
- Search in your toolbar for POP.
- If you are searching for different results, then select POP and IMAP among them.
- You’ll be able to find the server’s full name in the SMTP settings section.
Create a list of mailboxes and mailbox items to move
Make a comprehensive list of your email address, Username, and Passwords of your mailboxes that you need to be transferred from IMAP into Office 365.
Connect Office 365 to email application
- Navigate into your Email Admin center and choose the recipient’s selection.
- Under Migration, Follow the same path as More > Migration Endpoints.
- Click on the Plus symbol (+) and create your new endpoint for migration.
- Click on IMAP under the Migration Endpoint window page.
- In the configuration, write down your IMAP server’s name, and leave other information remain unaltered.
- In this case is where your IMAP server attempts to build connections to the email client. If it is successful in connecting, after that, General Info can be seen by you.
- Make an entirely new End Point.
Built a brand new batch and then migrated them
There isn’t the time to perform from IMAP to Office 365 by transferring a single email from IMAP to Office 365. That’s why we make use of batch migration IMAP emails to the new server.
- First step identical as the previous part.
- Click +, and select to transfer to exchange online.
- We need to choose IMAP migration when we transfer IMAP emails to a different host such as Office 365.
- On the user tab, select the IMAP to Office 365 migration file that was created previously and then move to the next step.
- The entire information is displayed to you following checking or validating the file using Office 365. Hit Next to continue.
- There will be a configuration page. Select Next.
- Choose Your Migration End point today.
- Write down the batch name for the migration under the new batch name. If the folder you want to exclude, eliminate them from the exclude option for the folder.
Then, you can choose between these two actions;
- For your safety, you can Send a copy IMAP for Office 365 migration to various users by selecting the report in the menu of browse.
- Select the option to auto begin the batch. After the end of the procedure that the status change from synching to conversion.
Dispel the Email to Office 365
How can your Office 365 know that now it must receive the emails following the moving? It is done via altering your MX record pointer of the mail client into Office 365. To do this, you need to wait for about 3 days to complete.
Stop the synchronization of email
If the MX record has begun to point toward Office 365 then delete the batch to stop the synchronization of emails from IMAP to Office 365. To do this, make an eye on the following:
- If the other users use an email program that does not support email, then the data won’t be saved to their system after the removal of the batch of emails.
- Be sure that at least 3 days or 72hrs have passed prior to deleting your batch.
Then follow the steps below to remove this Migration Batch,
- Put your cursor to Exchange admin center press it and then follow Recipients > Migration.
- Choose the desired batch of migration and press delete to complete the IMAP transfer into Office 365.
Limitations Associated
- Yes, there’s a lot of tedious job to migrate IMAP data onto Office 365.
- If the size of an email is greater than 35MB, IMAP is not migrated into Office 365.
- Calendars, Contacts and other emails are not transferable in this method.
- The sequence of steps must be correct or data loss is evident in emails.
- Domains must be added to begin IMAP transition into Office 365.
I’ve already shown you that Manual Way but, I do not think this will assist you with the task as it’s an extremely difficult. Be assured that I won’t let my readers down. I’ve got a different method to IMAP Migration into Office 365. Let’s see what we can do,
Automated way to Migrate IMAP mailbox to Office 365
Professional is the simpler version that allows you to move IMAP email to the new server in a breeze. There are no limitations, no lengthy steps, and no loss of data concerns to worry about using this method. This is why I encourage you to utilize IMAP Backup Tool to complete IMAP transfer in Office 365. SoftMagnat has fabricated this tool in a way that it’s easy to migrate IMAP into Office 365 various other clients such as Gmail, Yahoo, Hotmail and more. Attachments are also considered in IMAP Backup tool.
It is also possible to take IMAP backups to a Hard disc, Pen drive, or another device using this tool. IMAP files can also be transferred to PST, PDF, MBOX, EML and TXT and so on. A total of 33 mail clients can be supported with this IMAP software for backup. The trial version of the utility software is available for download, which has the ability to backup your 50 emails at no cost.
I’m sure that all of your questions regarding the migration of IMAP to Office has been solved.
Conclusion
In this post, I’ve comprehensively explained what IMAP is and the reasons we have to migrate IMAP into Office 365. All I can say is that data is the most important thing as it is not available to purchase in any amount. At the time, I was in the same stage, I made use of my IMAP backup tool to perform IMAP Migration into Office 365 and that is the reason I am recommending that you use this utility since it can safely migrate IMAP emails to a new host such as Office 365 in a minimum amount of time.