What to Do When Office 365 Shared Mailbox Not Showing in MS Outlook?

There are many benefits of Office 365 platform that you can take advantage of. You can attach multiple accounts to a single Outlook platform. Your Outlook account may have different mailboxes that are useful for specific purposes such as Primary mailboxes, Archive mailboxes and Shared mailboxes, and so on. You can move your Primary mailbox data to Archive mailbox or shared mailbox, but for this you need to create an Archive and Shared mailbox.

The shared mailboxes are the usual mailboxes that multiple users use to read and send email messages in Office 365 accounts. Shared mailbox is not primarily connected to a single user and is mainly configured to allow access to multiple users. Whenever a shared mailbox user sends an e-mail to another user, at that time the user receives an e-mail from shared mailbox only, instead of sender’s mailbox. You can easily identify a shared mailbox by its name, for example- contact@companydomain, info@companydomain, complaint@companydomain, share@companydomain

If in your Office 365 account, you are having a shared mailbox but it is not displayed in the Microsoft Outlook, then you are missing some important emails that you need to accumulate.

Cause

It may happen that you can’t see the shared mailbox in Outlook, once you moved the on-premises mailboxes to Office 365 and also may not be connected to the shared mailboxes shared with you.

Sometimes, you may face an error while searching for a shared mailbox –

  • The folder cannot be displayed.
  • Microsoft Outlook is unable to locate the specified folder.
  • The operation failed.
  • An Object cannot be found.

The reason for the error may be due to the level of your permission. If the administrator exercises the rights through dialogue Access, Then it refers that the administrator has only shared the default folders such as Calendar, Contacts, Tasks and Notes, Inbox, and so on. Users can easily send or receive the emails on behalf the account. But that doesn’t mean the user can enter a shared mailbox on their Outlook account.

Workaround-1

The administrator must provide the user with an additional permission level “File Permission” in the mailbox folder.

  1. The administrator must go to his account, right-click on it and select the folder permission. What to Do When Office 365 Shared Mailbox Not Showing in MS Outlook?
  2. Now, move to the Permissions tab, select the user account with which you want to share the mailbox, and click the Add button.
  3. Select the Permission level and check the option “Folder visible” below the other category. What to Do When Office 365 Shared Mailbox Not Showing in MS Outlook?
  4. Click on the Apply option and then OK.

Once the administrator has provided the necessary permissions, the recipient can easily add the folder to his Outlook account.

  1. Follow File>>Account Settings>>Account Settings>>Exchange Account>>Change>>More Settings>>Advanced.
  2. Select the Add button and enter the name of new mailbox What to Do When Office 365 Shared Mailbox Not Showing in MS Outlook?
  3. Click the ‘Apply’ and restart the Outlook. Check to see if there is a shared mailbox at the moment

If you still do not see the shared mailbox, then you need to go through the problem solving process in Outlook

  1. First start MS Outlook, go to File and move to Options and click on it. What to Do When Office 365 Shared Mailbox Not Showing in MS Outlook?
  2. Click on the ‘Advanced’ tab, check the option Enable Troubleshooting logging and then click on ‘OK’. What to Do When Office 365 Shared Mailbox Not Showing in MS Outlook?
  3. Move to the temporary folder and check the recent logs that reflect possible errors in the absence of a shared mailbox. Then based on the mistakes you can move on to solving further problems.

Workaround-2

There is another method available that looks a bit long, but you can try it easily without any hesitation. Outlook has an automatic map feature that locates the shared mailbox and will add it to your Outlook account. But the total size of the Outlook data file increases with the data, and once you exceed the 50 GB limit then MS Outlook may stop transferring data from the shared mailbox. So you can disable the Auto-mapping feature in Outlook and add a shared mailbox as a normal mailbox.

Follow the simple steps given below:

  1. First connect Exchange Online account by using the command- $Credential = Get-Credential
    Enter the Office 365 login details in the prompt up box.
  2. Now connect to the exchange online
    $ExchangeSession = New-PSSession -ConfigurationName Microsoft.Exchange -ConnectionUri “https://outlook.office365.com/powershell-liveid” -Credential $credential -Authentication “Basic” –AllowRedirection
  3. After that you need to Import the session of Exchange
    Import-PSSession $ExchangeSession
  4. Now just remove the permissions for the shared mailbox.
    Remove-MailboxPermission -Identity complaint@domainname -User tony@domainname -AccessRights FullAccess
  5. Once you remove the permissions, delete the shared mailbox that has been shared with you. And move to Account Settings, select your account and click the ‘remove’ button.
  6. Now you still need to assign full access permission.
    Add-MailboxPermission -Identity complaint@domainname -User tony@xyz.com -AccessRights FullAccess -AutoMapping:$false
  7. Finally, now you can add a shared mailbox as a normal account and access to its data.

Wrapping up

All of the methods we’ve talked about so far allow you to view your shared mailbox in MS Outlook, but if you have any problems accessing the mailbox, even after using the above methods. Then you need a proper migration program specifically designed for Office 365 migration. The Professional Migration software easily solves all the issues of the permission level and migrate all the mailboxes on the accounts you want.

OST to PST Conversion – The best way to repair and recover OST files data

It the worst situation for the users when they work on MS Outlook and their user profile get damaged or deleted mistakenly. There can be many conditions under which a change in the user profile becomes necessary or is inadvertently deleted. Offline folder files (OST) are copy of the folders found in users Exchange Server mailbox.

If your Exchange Server mailbox is deleted from the server for any reason, all of your mailbox data will be gone. However, still users have something left and it is OST file that is saved on the local client system (MS Outlook). Now when users are dealing with such a problem, the main question that come to mind is that – how to access OST file?

Best way to repair and recover OST files data

OST file is also known as (Offline Storage Table) that enables user to work even in Offline mode. Entire data can be easily saved in OST files by users in Offline mode and whenever it connect to the internet the OST file get synchronized with Exchange Server database automatically. A long disconnection between the Exchange server and MS Outlook means that orphaned OST files and all the data they contain are no longer available. Any type of corruption can lead to inaccessibility of OST files. In such circumstances, importing data directly from inaccessible OST files may not be possible. Therefore, you need to look for a professional software like- OST to PST Converter Tool.

What is the need of OST to PST Conversion?

The following are some important circumstances under which you would need an OST to PST conversion:

  • If your Exchange server gets corrupted and you are not able to access your email data which is stored on the server, then you definitely need the OST Recovery tool to repair and recover damaged OST files.
  • Occasionally a user’s MS Exchange server account is accidentally deleted and email data is no longer accessible. In such a case, users can extract their mailbox data again by using the OST files stored on the local user computer.
  • If your local OST files get damaged, and all the data that you need are stored in those OST files only, then also in this case you need OST to PST Convert tool to get back your lost data that are saved in those damaged OST files.
  • When retrieving data from password-protected OST files, the OST to PST Converter software can again prove to be fruitful in order to restore the inaccessible data by converting from the OST to the PST file format.

Minor problems with the OST file can be solved with the scanost.exe utility offered by Microsoft. But, the serious OST problems can only be solved with the help of a professional tool. Among all the OST to PST converter software available in the market this software is most magnificent in terms of features & security. It can efficiently repair, recover and even convert your inaccessible OST files to Outlook PST format. the software recover all the infected OST files that contains your important files such as emails, notes, contacts, calendars and other objects quickly.

In addition, this OST to PST Converter software is professional in performing the recovery process as it thoroughly scans the entire OST files and then extract the possible OST file data. When the recovery process completes, the tool ask you the file format in which you need to save the resultant files. As soon as you select the file format to save, it will store your file data at your desired location in the selected format.

How to convert OST to PST quickly and easily?

Converting OST to PST is quick and easy. The software offers numerous options so that users can convert OST to PST exactly according to their needs. Here are what users have to do for importing OST file to Outlook PST file format:

OST to PST conversion can be accomplished in a few simple steps as:

Step 1: Download OST to PST Converter software & open it on your Windows system.Convert OST Files

Step 2: Browse the OST file from your device that you want to convert. Just below choose scan mode and proceed. Export OST Files data

Step 3: now, you will see the preview of scanned Outlook OST file mailbox items. OST to PST Migration tool

Step 4: Here you need to select the file format in which you want to save your resultant file & also browse the destination location given below and then click export button. OST to PST Conversion tool

Step 5: Finally, your OST file has been successfully converted into PST file format. To access it check your desired location.

How to Import MBOX to Outlook.com Account? – Solved

You want to import your MBOX to Outlook.com? Congrats then you are at the right place right now. Because today we are going to discuss this topic only – how users can transfer their MBOX directly to Outlook.com. Yes, this article does not contain any manual configuration or lengthy tricks. We found many users who want to import their MBOX file into Outlook OWA account, but due to lack of technical knowledge and lack of proper methods, it seems very difficult for them to do this work.

Before proceeding further, let us discuss a little about both MBOX and Outlook.com. as you already know that MBOX is a most common mailbox storage file that can be supported by various email clients like – Thunderbird, Mulberry, SeaMonkey, AppleMail, EudoraMail, etc. On the other hand if we compare it with Outlook.com which is a web-based email service provided by Microsoft. It is widely used to manage personal data such as journals, calendars, appointments, tasks, contacts, etc. users can access it from anywhere at any time. it provides magnificent functions with advanced security system to protect your valuable data any damages or corruptions. This is the reason why nowadays users want to upload MBOX file into Outlook.com.

First of all, I want to tell you that there is no official solution is available till now that helps you to import MBOX to Outlook.com. But don’t get panic; here we are going to discuss an professional solution for the users who need to import their MBOX file to Outlook OWA account directly. We will provide you complete process of this software in the below segment i.e. MBOX to PST Converter Software. This software is specially developed to migrate MBOX file to Outlook.com webmail account. This software quickly acts on the MBOX files and transfer MBOX to Outlook OWA account without any problem. In addition, you can also Export MBOX to PST, EML, MSG, TGZ, XPS and various other file formats directly.

Steps to Import MBOX to Outlook.com are as follows;

 Key features of MBOX to PST Converter Software:-

  • It allows transferring MBOX file to Outlook.com directly
  • Capability to export MBOX file to PST, EML, MSG, and other formats
  • Supports MBOX files of over 20 email clients such as Thunderbird, EudoraMail, AppleMail, etc
  • Display preview of entire emails along with its attachments before actual conversion
  • Provide Split option to split oversized PST file into manageable multiple PST
  • Also offers filter option for selective migration of MBOX file
  • Supports all latest & previous edition of MS Outlook – 2019, 2016, 2013 and all below version
  • This tool is capable to support all latest Windows OS version

This professional MBOX Converter tool also offer free trial version which you can download from its official website. If you follow my advice, then you should try using the trial version of this software once. Through this, you can get more information about the software and you can understand its capability and efficiency in better way. Once you get satisfied with the work of this trial version, you can apply for the license of this software.

Summary

So far we have discussed the most magnificent and reliable solution about how to transfer MBOX file to Outlook.com. Despite this, we already knew that no official option is available for this. But never mind we have mbox to pst converter software that can be used for migrating emails from MBOX files to Outlook.com in a proper way.

How to Export GroupWise Mailbox to Outlook PST

If we talk about Novel GroupWise, it is still being liked by many organizations, as it provides them with advanced emailing features, contact management, calendaring, task management as well as much more. But if we compare it to Microsoft Outlook, in many scenarios, Outlook is far from Novell GroupWise in terms of user-friendliness, flexibility, scalability and security.

Therefore, many GroupWise users are migrating from to GroupWise to Outlook PST files. Before proceeding, please answer one of my questions, have you ever heard of a direct manual way of doing this? Don’t worry, we asked this only because we have doubts, because no such method exists. But you don’t have to worry; because you have a ray of hope that lets you easily convert GroupWise to PST with a third party tool. But, there are so many tools available in the market, that’s creating difficulties while choosing the best GroupWise to Outlook PST Converter tool. However, if you want to get the best results while using GroupWise Converter tool than you should go for a professional tool that works with certainty.

Professional GroupWise to Outlook PST Converter

GroupWise to Outlook Converter is a professional and powerful application that enables you to export your GroupWise files to PST files without putting them in any risk. This tool has so simple and interactive interface which can be easily managed by any novice user during migrating the email database without affecting the originality of the files. The best thing about the tool is that it guarantees that it will not allow any of your email files to be lost or corrupted at any point of time during the conversion.This tool is one of the trusted or secured solution for GroupWise to Outlook migration for all users, beginners or advanced.

Why use Our GroupWise to PST Converter Software

  • This tool works at high speed to save both your time and effort.
  • It maintains a log for both single and multiple mailbox conversion.
  • You can convert GroupWise files to PST in bulk with any risk.
  • Supports conversion of GroupWise to EML and MSG formats
  • Easily convert the deleted (trash) files to PST outlook in few clicks
  • The tool is incredibly easy to operate & offers step by step conversion
  • Multiple item filtration options to ensure that you are going to get the best result.
  • Mailbox item preview before GroupWise to PST conversion.
  • Supports all the GroupWise versions 2018, 2014, 2012, 8.0, 7.0, 6.5, and 6.0
  • It also supports Outlook versions 2019, 2016, (both 32 bit and 64 bit), and previous version.
  • Provide 100% guarantees for safety of your email database with accurate results.
  • Keeps folder hierarchy intact and save read/unread status as well.
  • It preserves the uniqueness of the database & does not lag or cause errors.
  • It allows you to save Unicode content & other metadata that you miss.
  • Allows creation of password protected PST files and save them at your desired location.
  • This utility provides free supports and latest updates as well.

Some features of GroupWise to Outlook Converter

Easy to Use: you do not need any experience to use this tool as you can easily run it without any technical knowledge. There is no need to think so much about this software, as you can easily export GroupWise to PST, without worrying about data loss, because this tool will give you step by step instructions related to the conversion process, which you can easily understand.

High-Speed Conversion: You can save a lot of time and effort when converting PST files to your GroupWise, if you would like to know how, so let me tell you, this software migrates your files with lightning speed, as it is developed with the use of high-end algorithms, which reduces the conversion time in spite of their large file size. You just need to sit comfortably, watch the work of this equipment, as it will work for you further.

Add GroupWise mailboxes with multiple options:  You do not need to trust a single method further to add a group wise mailbox to the software, as this software allows you to add online mailbox or archive mailbox or remote file as well. There is no need to get worry, if you don’t want to insert credentials into the software, there is another way to login, and for this you can use default profile to login.

File Preview Option: If you use this software, then you will know about its many amazing features. One of them features is the preview feature, because when you convert your group wise file to PST, you get to preview your email files before actual conversion. With the help of which you can ensure that only your selected files will be converted. This utility also makes the GroupWise to PST converter process fast and well secured in terms of safety of email database. With this preview option you can get to know in advanced about each and every file that are ready for conversion.

Convert to Multiple Formats: You can perform selective email conversion through this software, and can easily export your group wise to PST, EML and MSG as well. This software is having smart feature with, which you can easily access the GroupWise emails in multiple email clients both on Mac as well as Windows, but it is only possible when performing GroupWise to EML conversions.

Preserves Unicode Content: You will find many email converter software for which it is not possible to do so. But GroupWise for Outlook Converter software can fully read and recognize all Unicode or non-English files. This software is having Metadata preservation feature which contains all double-byte character-based languages such as Chinese, Japanese etc.

Split large PST files into smaller ones: If we talk about the file size of GroupWise, then there is no file limit, but as far as outlook is concerned, then 50 GB size limit has been fixed for each file. So when you convert large size GroupWise files to PST, this software automatically splits large PST files into smaller and more manageable sizes, so that you can use them correctly. The software split your PST files according to your choice only.

Free Trial: you can download the free trial version of this GroupWise to PST Converter to check its functionality and capacity. And once you are satisfied with the tool works for you, you can easily upgrade to an affordable full version. The software allows you to convert and save up to 25 GroupWise to PST files for each folder for a limited time only. Use Free Trial Version:

Free Download GroupWise to Outlook PST Converter

Manual Steps to Migrate Data from NSF to PST

Today, in this blog we are going to discuss about the topic “how to convert NSF to PST format manually” as well as with third party tool. As, you know that both IBM Lotus Notes and Microsoft Outlook are popular email clients which companies across the world are using. But there is a difference between these two emails clients, where NSF (Notes Storage Facility) is a file extension used by Lotus Notes, whereas Microsoft Outlook use PST file format to store data. Nowadays, many users are switching from Lotus Notes to Outlook, seeing the changes in their business requirements and market. There are many reasons behind the conversion of NSF file to PST format.

Here we have shown some reasons, which you can see below:

  • Lotus Notes is more costly then the Microsoft Outlook.
  • The Lotus Notes needs high technical expertise to run it.
  • On Outlook users can perform various tasks at one time. But, Lotus Notes does not perform multiple tasks.
  • MS Outlook provides wide range of advanced technical features and security services to its users as compare to Lotus Notes.

Now you will know from the points given above why users need to move from Lotus Notes to MS Outlook.

Some Manual Tricks to Convert data from Lotus Notes (NSF) to Outlook PST:

The manual method to import NSF data to Outlook is a technically enhanced solution which can import your NSF file to PST format in ease. The manual process has the higher chances of data loss, so it is suggested to you that before using the manual process, you should take a backup of your NSF database to secure your data for future use.

  • Use Import/Export Method

 Use Import/Export Method

This process is divided into two different categories; in this process you have to first export all your mailboxes from Lotus Notes environment and then, you need to import the entire exported mailbox from Lotus Notes to the Outlook.

  1. Export Notes Mailboxes: To export your mailboxes from Lotus Notes, you are required to follow these simple steps and perform a process –

Step 1: First you Open Lotus Notes, and Go to Mail

Step 2: Select File from it and Click on EXPORT option.

Step 3: When you click on the export option, a window will open in front of you with the name of Export Wizard, from where you have to choose any option from Tabular Text or Structured Text format. After, that click Continue button till the process of exporting complete.

Note: you can select anyone option, because both the options are supported by Outlook.

Step 4: After the completion of export process, you just need to Click Export to end the wizard.

 

Import Notes Mailboxes: once the exported process gets completed successfully, you are further required to follow the below steps to import the Lotus Notes Mailboxes –

Step 1: First of all you need to Open Microsoft Outlook.

Step 2: Then go to File and simply click on Import and Export option.

Step 3: Now, you need to click on Next to open the Import and Export.

Step 4: Select the file format in which you want to export the data.

Step 5: Now, Click Next button and Browse the exported file from Lotus Notes.

Step 6: Until the export process complete, you are required to repeat this process with all.

Drawback:  It will consume lots of time to export your large sized mailboxes. 

Limitation:

  • The manual process does not guarantee you successful conversion of NSF file to PST format, because its not allow you to convert the calendar entries.
  • In manual process there are high chances of failure due to various human errors.
  • With the migration of manual process there is high threat of data loss.
  • This process is very time consuming, as it can only export one NSF file in one run.
  • It has expensive setting up cost as well.

Professional NSF to PST Converter

If you are not a technical person, we suggest you to use a professional tool for migrating data from IBM Lotus Notes to Outlook, which is quick and easiest solution. You just need to follow the instruction given by the software, It takes few steps to convert NSF to Outlook PST file. We recommend NSF to PST converter software to convert your NSF file to PST format. We have shown some features of this software below, which will be clear to you why it is good for you.

  • It converts complete data from Lotus Notes (.nsf) files to Outlook (.pst) files format.
  • This tool easily export your Lotus Notes NSF files without any loss of data.
  • Allow User to converts emails along with all email properties such as attachments, images, documents etc.
  • Option to Split resultant Outlook PST file which is exported by Lotus Notes.
  • Provides Email Filter option for Selective Email Conversion
  • Preview of convertible Lotus Notes emails in Preview panel.
  • It allows you to convert NSF file to PST, MBOX, EML, MSG, EMLX and vCard format.

It does not require any higher technical skill to run it. And you will get the license at a very genuine price.

Manual Guide How Can I Import My Gmail To Office 365 Mailbox

Today, Gmail is one of the most popular e-mail applications used all over the world. Now maximum users having Android mobile and definitely they have Gmail account. Well, if you are buying Window’s mobile or any laptop that supports only Office 365 or Microsoft Outlook then you need to convert your IMAP Gmail to Office 365. In this article, we will illustrate the free method to export Gmail data to Office 365 mailbox manually. You need to set your Gmail account to IMAP, then after following the step of Office 365 migration process.

Moving Gmail to Office 365 or Microsoft Outlook is totally free but if you are not following the proper steps then it could be damaged. Therefore, it is essential to convert your Gmail account in IMAP, then after import it to Office 365. You must have permissions to make modification and changes in both Gmail and Office 365 settings. So, first of all, change the settings in Gmail and prepare it for Office 365 migration.

Follow the steps to prepare Gmail for Office 365 Migration

First in Gmail Turn on Less Secure Apps

  • Get sign-in in your Gmail account then click on Google Apps icon at the top right corner to open apps.
  • After Opening Google Apps, go to My Account and click on Security in the left window panel.
  • Scroll down the open window and go to the section “Less Secure App Access”. Gmail to Office 365 Migration tool
  • Click on “Turn On” to allow Access for less secure apps in your account.

Enable IMAP in your Gmail Account

  • Sign-in with your Gmail account and go to the gear icon and click on Settings.
  • Go to “Forwarding and POP/IMAP” option in a new window.
  • Click on IMAP access option and click on Enable IMAP.
  • At last, save the changes.

Create a CSV File to Map your Mailbox

It is a most essential part of migration; it acts as a medium between Gmail account and Office 365.

  • Open Excel and create three columns.
  • Label these three columns respectively as Email Address, Username, and Password.
  • In the column, Email Address types your Office 365 mailbox address. Example: xyz@abc.onmicrosoft.com.
  • Type your Gmail ID in Username column and Gmail password in Password Column.
  • Save this Excel file in CSV format.

Method of Free Migration of Gmail to Office 365 Mailbox

  • Open MS Office 365 and click on the Admin Center.
  • Start Exchange Admin and click on Recipients.
  • Then click on Migration and then after 3 dotted lines alongside the refresh icon.
  • Then the migration endpoint window will appear then click on +icon.
  • In the opened new window, choose IMAP as an option and click on Next.
  • Type your IMAP server name as imap.gmail.com and type 993 as the port number, then click Next.
  • Then another window will appear then type the new migration endpoint name and close it.
  • Go to the main menu in the Exchange Admin Center then Recipients then Migration.
  • Then Click the +icon and then choose “Migrate to Exchange Online”.
  • Choose IMAP migration option and click on Next button.
  • Then browse the CSV file which created earlier to add.
  • Check the mark option “Allow unknown columns in CSV file”.
  • Click the Next Button until you get the notification in your Gmail account.
  • Gmail data will migrate with Office 365 mailbox.
  • Login to Office 365 mailbox and check your mailbox content.
  • With this method, you can migrate your Gmail data to Office 365 mailbox easily.

You can follow this free method for migration of Gmail IMAP to Office 365. This is a long process and it requires too many permissions. You can also try some migration software which is much easier to export your Gmail data to Office 365 or export data from IMAP emails like Yahoo, AOL, and Amazon Mails to Office 365.