Manual Steps to Migrate Data from NSF to PST

Today, in this blog we are going to discuss about the topic “how to convert NSF to PST format manually” as well as with third party tool. As, you know that both IBM Lotus Notes and Microsoft Outlook are popular email clients which companies across the world are using. But there is a difference between these two emails clients, where NSF (Notes Storage Facility) is a file extension used by Lotus Notes, whereas Microsoft Outlook use PST file format to store data. Nowadays, many users are switching from Lotus Notes to Outlook, seeing the changes in their business requirements and market. There are many reasons behind the conversion of NSF file to PST format.

Here we have shown some reasons, which you can see below:

  • Lotus Notes is more costly then the Microsoft Outlook.
  • The Lotus Notes needs high technical expertise to run it.
  • On Outlook users can perform various tasks at one time. But, Lotus Notes does not perform multiple tasks.
  • MS Outlook provides wide range of advanced technical features and security services to its users as compare to Lotus Notes.

Now you will know from the points given above why users need to move from Lotus Notes to MS Outlook.

Some Manual Tricks to Convert data from Lotus Notes (NSF) to Outlook PST:

The manual method to import NSF data to Outlook is a technically enhanced solution which can import your NSF file to PST format in ease. The manual process has the higher chances of data loss, so it is suggested to you that before using the manual process, you should take a backup of your NSF database to secure your data for future use.

  • Use Import/Export Method

 Use Import/Export Method

This process is divided into two different categories; in this process you have to first export all your mailboxes from Lotus Notes environment and then, you need to import the entire exported mailbox from Lotus Notes to the Outlook.

  1. Export Notes Mailboxes: To export your mailboxes from Lotus Notes, you are required to follow these simple steps and perform a process –

Step 1: First you Open Lotus Notes, and Go to Mail

Step 2: Select File from it and Click on EXPORT option.

Step 3: When you click on the export option, a window will open in front of you with the name of Export Wizard, from where you have to choose any option from Tabular Text or Structured Text format. After, that click Continue button till the process of exporting complete.

Note: you can select anyone option, because both the options are supported by Outlook.

Step 4: After the completion of export process, you just need to Click Export to end the wizard.

 

Import Notes Mailboxes: once the exported process gets completed successfully, you are further required to follow the below steps to import the Lotus Notes Mailboxes –

Step 1: First of all you need to Open Microsoft Outlook.

Step 2: Then go to File and simply click on Import and Export option.

Step 3: Now, you need to click on Next to open the Import and Export.

Step 4: Select the file format in which you want to export the data.

Step 5: Now, Click Next button and Browse the exported file from Lotus Notes.

Step 6: Until the export process complete, you are required to repeat this process with all.

Drawback:  It will consume lots of time to export your large sized mailboxes. 

Limitation:

  • The manual process does not guarantee you successful conversion of NSF file to PST format, because its not allow you to convert the calendar entries.
  • In manual process there are high chances of failure due to various human errors.
  • With the migration of manual process there is high threat of data loss.
  • This process is very time consuming, as it can only export one NSF file in one run.
  • It has expensive setting up cost as well.

Professional NSF to PST Converter

If you are not a technical person, we suggest you to use a professional tool for migrating data from IBM Lotus Notes to Outlook, which is quick and easiest solution. You just need to follow the instruction given by the software, It takes few steps to convert NSF to Outlook PST file. We recommend NSF to PST converter software to convert your NSF file to PST format. We have shown some features of this software below, which will be clear to you why it is good for you.

  • It converts complete data from Lotus Notes (.nsf) files to Outlook (.pst) files format.
  • This tool easily export your Lotus Notes NSF files without any loss of data.
  • Allow User to converts emails along with all email properties such as attachments, images, documents etc.
  • Option to Split resultant Outlook PST file which is exported by Lotus Notes.
  • Provides Email Filter option for Selective Email Conversion
  • Preview of convertible Lotus Notes emails in Preview panel.
  • It allows you to convert NSF file to PST, MBOX, EML, MSG, EMLX and vCard format.

It does not require any higher technical skill to run it. And you will get the license at a very genuine price.

Manual Guide How Can I Import My Gmail To Office 365 Mailbox

Today, Gmail is one of the most popular e-mail applications used all over the world. Now maximum users having Android mobile and definitely they have Gmail account. Well, if you are buying Window’s mobile or any laptop that supports only Office 365 or Microsoft Outlook then you need to convert your IMAP Gmail to Office 365. In this article, we will illustrate the free method to export Gmail data to Office 365 mailbox manually. You need to set your Gmail account to IMAP, then after following the step of Office 365 migration process.

Moving Gmail to Office 365 or Microsoft Outlook is totally free but if you are not following the proper steps then it could be damaged. Therefore, it is essential to convert your Gmail account in IMAP, then after import it to Office 365. You must have permissions to make modification and changes in both Gmail and Office 365 settings. So, first of all, change the settings in Gmail and prepare it for Office 365 migration.

Follow the steps to prepare Gmail for Office 365 Migration

First in Gmail Turn on Less Secure Apps

  • Get sign-in in your Gmail account then click on Google Apps icon at the top right corner to open apps.
  • After Opening Google Apps, go to My Account and click on Security in the left window panel.
  • Scroll down the open window and go to the section “Less Secure App Access”. Gmail to Office 365 Migration tool
  • Click on “Turn On” to allow Access for less secure apps in your account.

Enable IMAP in your Gmail Account

  • Sign-in with your Gmail account and go to the gear icon and click on Settings.
  • Go to “Forwarding and POP/IMAP” option in a new window.
  • Click on IMAP access option and click on Enable IMAP.
  • At last, save the changes.

Create a CSV File to Map your Mailbox

It is a most essential part of migration; it acts as a medium between Gmail account and Office 365.

  • Open Excel and create three columns.
  • Label these three columns respectively as Email Address, Username, and Password.
  • In the column, Email Address types your Office 365 mailbox address. Example: xyz@abc.onmicrosoft.com.
  • Type your Gmail ID in Username column and Gmail password in Password Column.
  • Save this Excel file in CSV format.

Method of Free Migration of Gmail to Office 365 Mailbox

  • Open MS Office 365 and click on the Admin Center.
  • Start Exchange Admin and click on Recipients.
  • Then click on Migration and then after 3 dotted lines alongside the refresh icon.
  • Then the migration endpoint window will appear then click on +icon.
  • In the opened new window, choose IMAP as an option and click on Next.
  • Type your IMAP server name as imap.gmail.com and type 993 as the port number, then click Next.
  • Then another window will appear then type the new migration endpoint name and close it.
  • Go to the main menu in the Exchange Admin Center then Recipients then Migration.
  • Then Click the +icon and then choose “Migrate to Exchange Online”.
  • Choose IMAP migration option and click on Next button.
  • Then browse the CSV file which created earlier to add.
  • Check the mark option “Allow unknown columns in CSV file”.
  • Click the Next Button until you get the notification in your Gmail account.
  • Gmail data will migrate with Office 365 mailbox.
  • Login to Office 365 mailbox and check your mailbox content.
  • With this method, you can migrate your Gmail data to Office 365 mailbox easily.

You can follow this free method for migration of Gmail IMAP to Office 365. This is a long process and it requires too many permissions. You can also try some migration software which is much easier to export your Gmail data to Office 365 or export data from IMAP emails like Yahoo, AOL, and Amazon Mails to Office 365.