Lotus Notes to Outlook Migration Project Plan without Errors

Both Lotus Notes and MS Outlook offer a joint platform to users for communicating .via e-mail within and outside the organization. Lotus Notes stores its valuable data in NSF file format and works in sync with Lotus Domino server, whereas, MS Outlook stores its important data in PST file format and works in sync with the MS Exchange server. However, due to the certain abundance and ease of use of advanced features, many users prefer to work in MS Outlook rather than Lotus Notes. If a user works in a Lotus Notes environment and wants to take advantage of MS Outlook, it needs to migrate Lotus Notes files to Outlook PST file format. This allows users to access all Lotus Notes data in MS Outlook. This is a difficult process because Lotus Notes and MS Outlook both are using different file formats that do not match each other. To do this, the user needs to convert Lotus Notes NSF to PST format.

There are five easy steps you can take to get started with Lotus Notes to Outlook Migration Plan. Get a complete plan with this post without making a mistake.

5 Steps Lotus Notes to Outlook Migration Plan

The plan includes 5 Steps that need to be followed prior to IBM Notes Migration.

Step 1: Compatibility Check of Destined Application (Outlook)

Migrating data from a Lotus Notes client is a very tough process, therefore users should first check to see if the destination program is ready to receive Lotus Notes mailbox data. Check for its requirements-

Speed - the Lotus Notes client offers users the best email communication platform, that’s why it should be checked for destination Outlook.

Usability - the users should feel comfortable and user friendly with the application offered for migration.

Cloud Reading - A cloud platform is the first choice for many users as it allows them to access data from anywhere. With Outlook users can easily transfer data to the cloud.

Step 2: Perform Analysis of Lotus Notes Mailbox data

When you think of migrating Lotus Notes mailbox data then it becomes necessary for you to calculate the data to be migrated. You will find various programs freely on the internet, which can help you predict the data to be migrated. One such program is Microsoft Online Notes Inspector also known as MONTI in short, which helps users collect specific data and information. The program provides information about Lotus Notes Domino, such as:

Step 3: Requirements of Lotus Notes Users

After calculating the size of the mailbox data, the users may face several issues as it is needed to maintain the data in as it is form, while shifting from Lotus Notes. Users requirements includes-

Folder Structure ⇒ the basic needs of users are to get the same structure as it was originally stored. There should be no changes in the folder hierarchy of the data.

Meta-Attributes ⇒ Meta properties should be maintained perfectly associated with e-mail, contacts, and calendar, etc.

Signature/Images ⇒ The signature and the images associated with each e-mail must be properly stored in the destination mailbox.

Read/Unread Messages ⇒ Read and unread messages must be maintained properly in the destination mailbox.

Step 4: Migration Data Tenure

After analyzing all the important points, such as - data size, counting mailboxes and the challenges of migration from lotus notes. Now we are going to calculate the speed of the processing tool that we have used for the migration work.

Step 5: Cost Estimates of Lotus Notes to MS Outlook Migration Plan

Because Lotus Notes does not provide a direct approach to exporting data from Lotus Notes to Microsoft Outlook. Manually, users may experience challenges such as data loss, loss of meta properties and attributes, etc., in this situation you need to go through with the help of a professional third party tool and Softmagnat NSF to PST Converter tool is a means to implement the migration plan. This program saves a lot of time and effort with fast migration of complete file data by the user.


As Outlook is a popular and convenient email client, users switch from Lotus Notes to Outlook and go to Outlook from IBM notes. The article helps users analyze all the requirements before implementing a migration plan. Error free and smooth migration results are provided by the program without compromising with any type of data loss issues.

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