When configuring your email account on a client such as Microsoft Outlook, you have the option of obtaining service data using the IMAP or POP3 port. You can switch to two settings at any time when the account is activated. Outlook 2010 and Outlook 2013, Auto Account Setup will definitely try to configure your web account in the form of an IMAP account. Outlook In 2007 it first tried the configuration as a POP3 account.
Although you cannot directly change your existing IMAP account to a POP3 account, but still it is possible to perform this task by following these simple process mentioned below:
Step 1: Add your POP3 account.
Step 2: Transfer your mail folders.
Step 3: Remove your current IMAP account.
Just follow these simple steps one by one mentioned below to add the account as a POP:
Navigate to Tools ⇒ Account Settings… ⇒ button: New…
Outlook 2010, Outlook 2013 and Outlook 2016
File ⇒ section Info ⇒ Account Settings ⇒ Account Settings… ⇒ Add…
Outlook as part of Office 365
The new configuration wizard does not allow you to add the same account twice. You can do this even when using an Mail applet;
1. File ⇒ section Info ⇒ Account Settings ⇒ Manage Profiles
2. Close Outlook.
3. Now a dialog box will appear choose ⇒ Email Accounts…
4. On the Email tab, press the Add… button.
You can use the "Auto Account Setup" wizard, but this may require you to enter your name, email address and password, and Outlook will try to find the settings required for your account. If this option fails or if it succeeds in getting IMAP settings, you can use the "Manually Configure Server Settings or Additional Server Types" option.
Before or while setting up your POP3 account manually, make sure that you have the server configuration details. If you do not have it, you can contact the email provider for the required settings.
This is another steps through which we can change from IMAP to POP3, once you add your account as a POP3 account, you will see that all the email in your IMAP account Inbox folder has been downloaded. Any subfolders that you may have and the folders you send should not be downloaded because POP3 supports downloading to only Inbox messages.
To export your data, simply click Ctrl + A to select the messages or folders you want in your POP3 account and make a copy. You can easily transfer your selected data using the Drag & Drop option.
Note: You cannot move or copy folders to Inbox or sent items because these are special folders. If you want to move these items, you need to select messages instead of folders.
(Right button drag & drop menu)
The read / unread / reply / forward status of messages remains unchanged even when you export content to the new account, you can first empty the inbox folder of your POP3 account to prevent duplicates.
To move any data from the local non-mail folder such as Calendars, and Contacts simultaneously. It is best to place Calendar and Contact folder in a list view first and then move the selected items by applying Drag & Drop option.
This is the last step we take. Once you have copied or moved all your data to your POP3 mailbox, you can safely remove your IMAP account through account settings.
When using Outlook 2013, be sure to first set the POP3 account PST file as a default store before you remove the IMAP account. To do this, first select the Data option ⇒ POP3 mailbox having PST ⇒ set it as default.