{"id":849,"date":"2022-07-07T07:25:00","date_gmt":"2022-07-07T07:25:00","guid":{"rendered":"https:\/\/www.softmagnat.com\/blog\/?p=849"},"modified":"2024-11-01T10:10:29","modified_gmt":"2024-11-01T10:10:29","slug":"manual-guide-to-archive-emails-in-office365","status":"publish","type":"post","link":"https:\/\/www.softmagnat.com\/blog\/manual-guide-to-archive-emails-in-office365\/","title":{"rendered":"How to Archive Emails in Office 365: A Step-by-Step Guide"},"content":{"rendered":"\n

Office 365 email archiving, also known as In-place Archiving, offers a practical solution for managing your mailbox storage. This feature provides users with additional space for their email data, allowing you to store older emails without cluttering your primary mailbox. Once archiving is enabled, you can easily access and manage your archived emails via Microsoft Outlook or the Outlook web app. Plus, moving messages between your primary mailbox and archive mailbox is a breeze.<\/p>\n\n\n\n

How Do I Enable Archive Mail in Outlook 365?<\/h2>\n\n\n\n

Enabling the archive feature in Office 365 is straightforward. Just follow these steps:<\/p>\n\n\n\n

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  1. Open your browser and navigate to https:\/\/protection.office.com\/<\/a>. Log in using your Office 365 credentials.<\/li>\n\n\n\n
  2. Select Data Governance<\/strong> from the Security & Compliance Center, then click on Archive<\/strong>.<\/li>\n\n\n\n
  3. You\u2019ll see linked mailboxes in your O365 account, indicating whether the archive mailbox is enabled.<\/li>\n\n\n\n
  4. Choose the mailbox you want to activate for archiving.<\/li>\n\n\n\n
  5. A warning popup will appear\u2014click Yes<\/strong> to enable the archive mailbox.<\/li>\n<\/ol>\n\n\n\n

    Wait a few moments for the process to complete. Once done, you\u2019ll have access to your archive mailbox.<\/p>\n\n\n\n

    Manual Process for Archiving Emails in Office 365<\/h3>\n\n\n\n

    Once you’ve enabled the archive mailbox, you can begin archiving your emails. Here\u2019s how:<\/p>\n\n\n\n

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    1. Log in to MS Outlook using your O365 account.<\/li>\n\n\n\n
    2. Open the folder containing the emails you want to archive. Alternatively, select the specific emails you wish to archive, then click the Archive<\/strong> tab at the top of your O365 account.<\/li>\n\n\n\n
    3. Right-click on the emails you want to archive and select the Archive<\/strong> option to move them to the archive mailbox.<\/li>\n<\/ol>\n\n\n\n

      Outlook 2016 Archiving<\/h4>\n\n\n\n

      If you\u2019re using Outlook 2016, you can easily archive old emails. Just remember, these messages will be archived locally in your Outlook archive folder.<\/p>\n\n\n\n

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      1. Open Outlook on your computer.<\/li>\n\n\n\n
      2. Select the emails you want to archive from your Inbox or another folder.<\/li>\n\n\n\n
      3. Right-click on the selected emails and choose the Archive<\/strong> option.<\/li>\n<\/ol>\n\n\n\n

        How to Archive an Outlook Folder<\/h4>\n\n\n\n

        You can also archive an entire folder by following these steps:<\/p>\n\n\n\n

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        1. Navigate to the File<\/strong> tab and select Tools<\/strong>.<\/li>\n\n\n\n
        2. Click on Clean up Old Items<\/strong> from the dropdown.<\/li>\n\n\n\n
        3. Choose the folder you want to archive. You can also set a reference date to help with your archiving.<\/li>\n\n\n\n
        4. Browse to find the desired location and click OK<\/strong>.<\/li>\n<\/ol>\n\n\n\n

          Outlook 2010 and Outlook 2013 Archiving<\/h3>\n\n\n\n

          The archiving process in Outlook 2010 and 2013 is similar to that of Outlook 2016. Here\u2019s what to do:<\/p>\n\n\n\n

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          1. Open Outlook and click on the File<\/strong> tab.<\/li>\n\n\n\n
          2. Go to Cleaning Tools<\/strong> and select the Archive<\/strong> option.<\/li>\n\n\n\n
          3. Choose the folder you want to archive and set a reference date if desired.<\/li>\n\n\n\n
          4. Browse to determine where to save the archive file.<\/li>\n<\/ol>\n\n\n\n

            Use Professional Office 365 Email Backup tool<\/h3>\n\n\n\n

            For a more streamlined approach, consider using a professional backup tool. The SoftMagnat Office 365 backup software<\/strong><\/a> makes it easy to export your Office 365 mailbox to various formats, including PST, MBOX, TXT, and HTML. It works with all Windows versions and offers a range of impressive features.<\/p>\n\n\n\n

            Salient Features<\/h4>\n\n\n\n