{"id":449,"date":"2022-03-30T00:07:00","date_gmt":"2022-03-30T00:07:00","guid":{"rendered":"https:\/\/www.softmagnat.com\/blog\/?p=449"},"modified":"2024-11-01T11:36:02","modified_gmt":"2024-11-01T11:36:02","slug":"create-email-templates-in-outlook","status":"publish","type":"post","link":"https:\/\/www.softmagnat.com\/blog\/create-email-templates-in-outlook\/","title":{"rendered":"How to Create Email Template in MS Outlook"},"content":{"rendered":"\n

To efficiently manage email communication in professional environments, creating email templates in Outlook is a game-changer. Templates allow users to respond quickly to frequently sent messages, saving valuable time and maintaining consistency in communication. Here\u2019s a guide on how to use and create email templates in Outlook.<\/p>\n\n\n\n

In Outlook, Create a Template<\/h2>\n\n\n\n

Step 1<\/strong>: Open Outlook and click on Home<\/strong> to create a new email.<\/p>\n\n\n\n

Step 2<\/strong>: In the new email, write the subject and body text that you want to save as a template. This will be the default content for your template.<\/p>\n\n\n\n

Step 3<\/strong>: After composing your email, click on File > Save As<\/strong>.<\/p>\n\n\n\n

Step 4<\/strong>: Name your template, and under “Save as type,” choose Outlook Template (*.oft)<\/strong>. By default, it will be saved in the Templates folder under the AppData<\/strong> directory, but you can select a custom location if preferred.<\/p>\n\n\n\n

Use a Template in MS Outlook<\/h3>\n\n\n\n

To reuse the template you\u2019ve created:<\/p>\n\n\n\n

    \n
  1. Open Outlook and go to New Items > More Items > Choose Form<\/strong>.<\/li>\n\n\n\n
  2. In the “Choose Form” window, select User Templates in File System<\/strong>.<\/li>\n\n\n\n
  3. Browse for your saved template, select it, and click Open<\/strong>.<\/li>\n\n\n\n
  4. Edit the recipients, subject, or message as needed, then send it like a regular email.<\/li>\n<\/ol>\n\n\n\n

    Setting Up Email Templates for Quick Responses<\/h3>\n\n\n\n

    For even faster responses, you can set up templates using Quick Steps<\/strong>:<\/p>\n\n\n\n

      \n
    1. In the Home<\/strong> tab, click on Create New<\/strong> under the Quick Steps section.<\/li>\n\n\n\n
    2. Name the template action (e.g., “Quick Reply”).<\/li>\n\n\n\n
    3. Under “Actions,” choose Reply<\/strong> from the dropdown list.<\/li>\n\n\n\n
    4. Click on Show Options<\/strong> and enter your pre-written message in the textbox.<\/li>\n\n\n\n
    5. You can also set an importance level<\/strong>, modify the subject<\/strong>, and add a delay<\/strong> for sending.<\/li>\n\n\n\n
    6. Optionally, add a shortcut key<\/strong> to launch the template quickly.<\/li>\n\n\n\n
    7. Click Finish<\/strong> to save the Quick Step.<\/li>\n<\/ol>\n\n\n\n

      Rapid Reply Using Templates<\/h3>\n\n\n\n

      Once your template is set up in Quick Steps<\/strong>:<\/p>\n\n\n\n